Workday System Administrator

We are seeking a skilled Workday System Administrator working within the IT organisation to support the implementation and ongoing management of our Workday Financials application. This individual will serve as the subject matter expert (SME), and system administrator, working closely with our Finance team to ensure the system is optimised to meet business needs.

The role will be responsible for system configuration, integrations, security, and managing system updates, ensuring that Workday Financials aligns with business requirements and operates efficiently. User management and first-line troubleshooting will be handled by the Service Desk; this role will focus on advanced system support, process optimisation, and strategic enhancements. Additionally, the Workday System Administrator will support reporting needs by assisting users with report-building best practices and ensuring data integrity, rather than generating reports directly.

The Workday System Administrator will also work closely with the Head of Test to ensure that all changes and updates undergo appropriate testing before being released into the live environment.

Perks you'll enjoy

Salary – £50,000 – £55,000
Monday – Friday so the weekend are all yours
Company pension, life assurance and Cycle to Work scheme

What you'll be doing

Act as the Workday Financials SME, ensuring alignment with business needs and best practices
Configure and maintain Workday Financials, including business processes, security roles, and integrations
Work closely with the Finance team to understand system requirements, streamline processes, and enhance functionality
Manage system updates, releases, and patches, ensuring smooth adoption of new features
Work closely with the Head of Test to ensure robust testing processes are in place, including functional testing, user acceptance testing (UAT), and regression testing before any changes or updates are released
Support reporting users by ensuring data accuracy, troubleshooting reporting issues, and providing guidance on report-building best practices
Oversee data integrity and compliance, ensuring accurate financial reporting and adherence to regulatory requirements
Act as the escalation point for complex system issues beyond the scope of the Service Desk
Provide training and best practice guidance to Finance and other stakeholders

What you'll bring to the role

Must have:

Strong configuration skills in Workday, including security, business processes, calculated fields, custom reports, account posting rules, and integrations
Experience with finance operations and processes, such as general ledger, accounts payable, receivable, procurement, expenses and financial reporting
Strong configuration skills in Workday, including security, business processes, and integrations
Knowledge of Workday integrations (EIBs, Workday Web Services, etc.)
Experience with finance operations and processes, such as general ledger, accounts payable, receivable, procurement, and financial reporting
Understanding of data structures and Workday reporting capabilities to effectively support end users
Experience with testing best practices, including UAT, regression testing, and change control
Ability to lead system improvements and drive automation
Understanding of compliance requirements, including financial regulations and audits
Strong communication skills – ability to translate technical details into business language
Problem-solving mindset – proactive in identifying and resolving system issues
Stakeholder management – comfortable working closely with Finance, IT, Testing, and external partners
Analytical thinking – capable of understanding financial data and optimizing system outputs
Attention to detail – ensuring system accuracy, compliance, and integrity
Collaboration skills – ability to work effectively with the Head of Test to maintain a structured and reliable testing process
Adaptability and learning agility – ability to stay up to date with Workday enhancements and evolving business needs

Advantageous:

Workday certifications, especially in Workday Financials or Workday Integration
Knowledge of cloud security principles and financial data governance
Knowledge of advanced Workday integrations (Workday Studio, APIs, etc.)
Previous experience in Finance, Accounting, or IT supporting financial applications

Why choose Castle Water

Castle Water is redefining the utilities sector as one of the fastest-growing and most successful companies in the UK. Guided by our core values of fairness, transparency, tenacity and being supportive, we deliver outstanding service to a diverse range of customers, including some of the UK’s largest companies and public sector organisations.

We believe in putting people first. Whether it’s creating positive interactions with our customers or fostering a supportive workplace culture, our commitment to fairness and transparency ensures we build lasting relationships with our customers.

With over 20,000 5-star Trustpilot reviews, our reputation is built on trust and excellence. We tackle every challenge with tenacity and a dedication to doing what’s fair and right.

Our head office in Blairgowrie, Perthshire, is located within easy reach of Perth and Dundee. As a company embedded in the local community, we actively participate in events that reflect our supportive values. We also have offices in Brentford, London, and Ayr, offering plenty of opportunities to join our growing team.

If you’re looking for company that’s dynamic, forward-thinking and values-driven, Castle Water is the place for you.

It’s been an incredibly rewarding experience

Hannah Bodie

Onboarding Manager